Information Technology Contract and Procurement Services are part of the services offered by the Department of Information and Innovation. 

Contracting 101- Where do I start?

Read and comply with:

• Bulletin 3.5, Contracting Procedures - 2008 Revision - Effective: July 15, 2008.

• Addendum 3.5 - issued 12/5/08

• Addendum 3.5 - issued 4/21/2009

• Addendum 3.5 - issued 8/10/2009

• Addendum 3.5 - issued 10/11/10

• Multi-Use Attachment C for Bulletins 3.5, 5.0 and 5.5 - issued 1/10/11

• Bulletin 5.5 Supplement, State Grants Plan Guidelines

• AA-14 Contract Summary and Certification Form 

Bulletin 3.5 establishes the general policy and minimum standards for soliciting services and products from vendors outside of state government, processing the related contract(s), and overseeing established contracts through their conclusion.

Information Technology (IT) Contracts

Each state agency is responsible for its own IT contracting services and purchasing program. This responsibility includes ensuring the necessity of the services, securing appropriate funding, complying with laws and policies, writing the contract in a manner that safeguards the state's interests, and obtaining required approvals.

The role of DII includes:

• Approving IT contracts after preparation by the state agency
• Providing up-front and in-process assistance to agencies regarding IT contracts.
• Participating in process improvement efforts relative to state IT contracting practices.

IT Request for Proposal (RFP)

22 V.S.A § 901 requires DII to review all information technology requests for proposal in accordance with agency of administration policies. The agency of administration policy is reflected in Bulletin 3.5 and states, “The Chief Information Officer/Commissioner of the Department of Information and Innovation must review all RFPs for information technology or telecommunication prior to their posting.”

Other useful links:

BGS Office of Purchasing & Contracting -- Contract Information | Buildings and General Services