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Training Room Rental

 

DII offers a computer training room at 133 State Street in Montpelier. This room is available to personnel from all agencies and departments throughout state government. The training room is not available to those outside of state government unless such use is requested and overseen by an individual from an agency or department within state government.

  • Ten (10) computers, with internet access

  • An additional computer for a class instructor

  • A data projector

  • A printer

  • General office supplies such as flipcharts, pens and paper are NOT provided by DII

 

Instructions to Reserve Room:

  1. To submit a room reservation request and/or check the availability of the room, please submit a calendar request (either in your Outlook Client or OWA), and add the room DII - 133 Training Rm022 (as an attendee).  (It is available on the VSMS Global Address List).  You should be able to see whether or not the room is booked by the free/busy schedule in the list of attendees.  The reservation request will not be approved until this signed agreement has been received by the DII Helpdesk.

  2. Please complete the Training Room Rental Agreement -- make sure to include the software requirements section if you need additional software installed on the workstations (do not assume the software you need is already installed**).  Return the signed copy to us at DII Helpdesk, State of Vermont, 133 State Street, 5th Floor, Montpelier, Vermont 05633-6601.  Or you may email us a signed copy of the form to dii.trainingroom@state.vt.us.  The signed usage policy must be received prior to rental and must include your software requirements.  If you have any questions or concerns, you may contact us at 828-6620 or toll free 1-855-828-6620, Option 1.
    1. If additional software is required to be installed, please coordinate with the DII Desktop Solutions staff (a helpdesk ticket should be submitted) at least two weeks in advance of your training to ensure that the software is installed, and the workstations are ready for your training.

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COMPUTER TRAINING ROOM USAGE POLICY

The computer training room is available at a cost of $100 per day or $75 per half day. Half days are defined as 7:45 AM to 12:00 PM or 12:45 PM to 4:30 PM. Special arrangements and charges can be made for usage covering other than half days or full days. The computer training room is not available outside the normal working hours of state government, 7:45 AM to 4:30 PM.   If the department chooses to cancel and DII is not notified within ten (10) working days prior to the rental date, the department will be assessed the full room charge.

Individuals using the computer training room are expected to leave the training room in a neat, presentable condition after each training session unless prior arrangements are made. This includes:

  • Erasing all white boards completely.

  • Returning all manuals to the shelves.

  • No food or drink is permitted in the computer training room.

  • Disposal of leftover handouts and other papers.

  • PC’s must be logged off and powered down.

  • Doors must be closed and locked.

In the event that the training room or workstations are left in poor condition, the agency responsible will be billed for the time necessary to restore at the rate of $65 per hour with a minimum charge of $65 unless the training room instructor is from DII staff.

All software, other than pre-existing installed software that is installed on the computer training room machines will be removed totally at the end of training.  This includes all executable files as well as data files and subdirectories.  Software on the computers may not be copied.  If additional software will need to be installed, a Helpdesk Ticket will need to be entered with Desktop, and the install will need to be coordinated well in advance of the training.  If diskettes or USB drives are to be used by students or instructors, they must be checked by DII staff for viruses and appointments should be made in advance.

The computer training room is located in the basement of 133 State Street, Montpelier, go past the State Cafeteria and go left at the end of that hallway, the training room is the second door on the left past the vault. For training network or workstation assistance, call the DII Service Desk at (802) 828-6620 or toll free 1-855-828-6620, Option 1.

The training room is locked.  To obtain a guest badge for the room, please make arrangements with the DII Helpdesk for a “training room” badge.  The badge is located on the 5th floor of 133 State Street.  You can sign out the badge for use during your training.  After the training is complete, please return the badge to the Helpdesk and sign it back in.  

Please print and sign the Training Room Rental Agreement MS Word File, then scan and email the signed copy to Dii.TrainingRoom@state.vt.us or pink mail it to the DII Helpdesk at 133 State Street, Montpelier, 5th Floor.