Current Enterprise Projects
AOA IT Consolidation Project
SUMMARY
Project Name: Agency of Administration IT Consolidation Project
Report Date: 05/21/09
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Project Status: GREEN
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Green = project is moving forward
Yellow = challenges/issues have arisen but are being managed
Red = Sponsor intervention is required
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Major Milestones Accomplished
Description of the project: The goal of this project is to optimize the delivery of information technology solutions to the Agency of Administration, its departments and customers. During Phase 3, the consolidation of information technology staff and systems in the Department of Buildings and General Services and Libraries under the Department of Information and Innovation will take place. While the primary driver for this consolidation is efficiencies, we fully expect service support levels on the whole to improve. An SLA will outline benchmarks and measures to ensure that both costs savings and the improvements in quality are tracked.
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Major Milestones
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Target Date
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Status
Complete, Ahead, Behind, On Target, On Hold, Not Started
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Milestone 1: Current State Inventory
(People, Systems and Processes)
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2/9/09 to
3/20/09
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BGS – 100% complete
for LIB – 100% complete
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Milestone 2: Assessment and Decisions Making
(Resource redeployment, system documentation review and transition plan strategy development, quick win identification)
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3/23/09 to 5/1/09
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BGS
Resource deployment 85%
System doc review 100%
Transition planning 93% (AD ties remain)
Quick win identification BGS 100%
LIB – 5/22
LIB
Resource deployment -6/1
System doc review 80% to be complete by 6/3
Transition planning 60% to be complete by 6/3
Quick win 100%
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Milestone 3: Project Execution
(Execute system transition plans, execute Help Desk changes if required, SLA implementation, begin standardization of policies and procedures, follow up on employee moves)
This phase is being extended to 7/31/09. Many systems in transition are AD migration dependant (a subsequent project which extends the original date).
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5/1/09 to
7/1/09
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Help Desk Phase 1
BGS and LIB 100% complete
BGS network hardware transition – 50%
LIB network transition – Phase 1 to be completed 5/21
BGS execute all transition plans – 15%
LIB
Transition plans will be developed during the month of June
SLA work (by system) has not begun
BGS and LIB Transition Plan Execution to be completed by 7/31
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Milestone 4: Project Controlling and Monitoring
(Continue to monitor employee performance, continue to assess customer satisfaction metrics, further develop AOA governance)
Milestone dates will be changed to 8/1/09 – 8/31/09
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7/1/09 to
8/14/09
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Not Started
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Milestone 5: Project Close
Milestone dates will be changed to 8/31/09
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8/14/09
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Not Started
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Status – At a Glance
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Yes
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No
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Don’t Know
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Status
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If No/Don’t Know
Please explain
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X
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Will the Project be Completed on Time?
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X
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Will the Project Complete Within Budget?
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X
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Will the Project Deliverables Be Completed Within Acceptable Quality Levels?
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X
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Are Project Issues Being Addressed Successfully?
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X
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Are Project Risks Being Successfully Mitigated?
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X
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Are All Customer Concerns Being Addressed Successfully?
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Significant Accomplishments This Period:
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Planned Accomplishments Next Period:
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Additional Comments or Highlights Not Reflected Above:
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Overall Status – At a Glance
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Yes
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No
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Don’t Know
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Status
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If No/Don’t Know
Please explain
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X
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Will the Project be Completed on Time?
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X
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Will the Project Complete Within Budget?
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X
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Will the Project Deliverables Be Completed Within Acceptable Quality Levels?
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X
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Are Project Issues Being Addressed Successfully?
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X
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Are Project Risks Being Successfully Mitigated?
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X
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Are All Customer Concerns Being Addressed Successfully?
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Significant Accomplishments This Period:
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Planned Accomplishments Next Period:
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Additional Comments or Highlights Not Reflected Above:
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