In accordance with 22 V.S.A. § 902a, an information technology internal service fund is used to support activities of the Department of Information and Innovation (DII). Part of the funding source of this internal service fund is referred to as the DII allocation. The FY 2016 DII allocation was calculated by spreading IT costs for shared services across state government based on the number of positions in each business unit. The allocation pays for:
- Email for state employees
- Internet and other network connectivity
- Microsoft Office Licensing for the standard edition
- Desktop/Laptop Windows operating systems
- Service (Help) Desk
- Vermont.gov management
- Network Infection Detection
- Technology Contracting and Procurement support
- eSignature Software
The allocation for common services is down because of network and licensing savings, and we continue to shift some previously allocated services to demand based services. As your technical leaders know, DII has transitioned to a “Private Cloud” service delivery model for data center resources such as virtual servers, storage, and backup recovery, and we are centralizing more server licensing, driving overall costs down. DII is working with business units to develop sustainable cost models based on both business and technical requirements.
It is important for business managers and technology supervisors to understand and collaborate on the impact of the allocation on budgets. If your unit has no technical support, please coordinate with DII.
As in previous years, if you administer your own email system, i.e. if your email address is not firstname.lastname@example.org, you are effectively paying for two systems; the State email system and yours. To save money and take advantage of the economies of scale an enterprise system provides, we encourage you to migrate to the enterprise email system provided by DII. If not already on the migration schedule, feel free to contact DII to discuss the details.
For your Business Office
Each year, Finance and Management adjusts your budget target for the General Fund (GF) difference between the prior year’s DII allocated charge and the year you are currently budgeting. If your DII charge goes up by $10, and your GF percentage is 60%, your target will be raised by $6. Conversely, if your charge goes down by $10, your target will be reduced by $6. This year, due to the continued shift from allocated services to demand services, Finance and Management will consider cost differences in existing demand-driven services along with the cost differences in the allocation in determining your target. If you have any questions regarding this process, please contact your budget analyst.
If you have questions regarding your DII charges or demand services, please email Darwin Thompson or call 828-1142.