FY2015 Allocation Explanation
In accordance with 22 V.S.A. § 902a, an information technology internal service fund is used to support activities of the Department of Information and Innovation (DII). The major funding source of this internal service fund is referred to as the DII allocation. The FY 2015 DII allocation was calculated by spreading common (enterprise) IT costs across state government based on the number of positions in each business unit. This is the same method as FY 2014. The position count used is from the Governor’s Recommended Budget, as submitted by departments in the budget development system (BDS) aka Vantage. The total positions in the state = 8841 (down 415). The total DII allocation for FY 2015 is $ 10,300,620, an increase of $ 622,523 compared to FY 2014. Part of the increase is a $250,000 deficit recovery. Other increases include positions to work on enterprise document management and information technology (IT) contracts.
Please remember the DII allocation includes:
- Microsoft Office Licensing for the standard edition with software assurance for all state employees. Taking advantage of enterprise licensing reduces the overall cost to the state and ensures legal compliance with the software manufacturer.
- DII also buys desktop and laptop Windows operating system licensing with software assurance for state.
Even though the allocation for common services is up, we continue to shift some previously allocated services to demand based services. As your technical leaders know, DII has transitioned to a “Private Cloud” Service Delivery model for Data Center Resources such as virtual servers, storage, networking and backup recovery, and this year we are centralizing more licensing, driving overall costs down. DII is working with business units to develop sustainable cost models based on both business and technical requirements.
DII will continue to pay and allocate wide area network (WAN) costs for all of state government, and we have been consolidating local area networks (LANs) as well. Again, ensuring sustainability and optimizing costs.
Other allocated costs include Exchange Client Access Licenses (CALs), Symantec Information foundation licenses, SharePoint Server CALs, Windows CALs, network infection detection, and digital signature licensing.
It is important for business managers and technology supervisors to understand and collaborate on the impact of these changes on budgets. If your unit has no technical support, please coordinate with DII.
As in previous years, if you administer your own email system, i.e. if your email address is firstname.lastname@example.org, you are effectively paying for two systems; the State email system and yours. To save money and take advantage of the economies of scale an enterprise system provides, we encourage you to migrate to the enterprise email system provided by DII. If not already on the migration schedule, feel free to contact DII to discuss the details.
Covered by DII Allocation
- Microsoft Office Standard Edition
- Enterprise Email including Archiving
- Enterprise Email Storage
- Enterprise SharePoint Server sites
- Windows Server CALs
- Enterprise Digital Signature Solution (Silanis eSign)
- Network intrusion notification (FireEye)
- Windows Desktop Operating Systems
Not covered by DII Allocation
- Microsoft Office Professional (you pay the difference if needed)
- Non-Enterprise Email Systems
- Non-Enterprise Email Storage
- Non-Enterprise SharePoint sites
- Other operating system CALs
- Non-Enterprise Digital Signature Solutions
- Other network infection protection
FY2015 Allocation Explanation
Each year, Finance and Management adjusts your budget target for the General Fund (GF) difference between the prior year’s DII allocated charge and the year you are currently budgeting. If your DII charge goes up by $10, and your GF percentage is 60%, your target will be raised by $6. Conversely, if your charge goes down by $10, your target will be reduced by $6. This year, due to the continued shift from allocated services to demand services, Finance and Management will consider cost differences in existing demand-driven services along with the cost differences in the allocation in determining your target. If you have any questions regarding this process, please contact your budget analyst.
If you have questions regarding your DII charges or demand services, please email Darwin Thompson or call 828-1142.